Contracts Administrator

Location: Portsmouth

About Colas Ltd

Colas Ltd is a UK subsidiary of the global Colas Group, which operates in over 50 countries worldwide and employs over 55,000 people. We are specialists in highways construction and have been involved in large scale UK and international construction projects within the highways, airfields and marine sectors as well as offering highways maintenance services and manufacturing our own innovative surfacing products. We hold a ‘Gold Investor in People’ award for continuously developing and rewarding our employees, offering excellent career potential.

We currently have a fantastic opportunity available for an experienced Administrator to join our Portsmouth team as a Contracts Administrator. Our Portsmouth team look after our Portsmouth City Council, long-term client concerning all street and road maintenance throughout the city.


About the Role

In this role you will provide general administrative assistance to the operations team and manage public and client enquiries via the PEM system. You will also:

  • Frank, prepare and distribute post daily
  • Report on all street cleansing activities collating block sweep figures, audits and street lighting maintenance reports
  • Log all complaints and reports on to the system and monitor and respond to multiple to multiple in
  • Be responsible for collating data and producing weekly/monthly reports in a timely and accurate manner and submit road closure notices


About you

You will be able to demonstrate excellent attention to detail and have previous experience working in a similar administrative role. You will also:

  • Hold GCSEs in Maths and English  
  • Demonstrate a working knowledge of Microsoft Word, Excel, and an ability to pick up new computer systems easily
  • Demonstrate excellent verbal and written communication as you will be dealing with members of the public as well as our client over the phone


Colas is fully committed to promoting equality and diversity and maintaining a culture of fairness, transparency and respect for all employees, clients, communities, suppliers, contractors and other stakeholders. Colas aims to be inclusive, meet diverse needs and promote awareness and ownership in the workplace and the communities in which we serve.

Colas values the strength and differences that a diverse workforce brings to the organisation and believes that by harnessing these differences, we will foster a productive environment where equity and mutual respect are intrinsic, where talents are being fully utilised and organisational goals are met.


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Equal Opportunities

We are committed to being an Equal Opportunities Employer. We wish to ensure that all applicants are treated fairly and appointed solely on their suitability for the post.

The equal opportunities information requested is strictly confidential and for monitoring purposes only. The information will be stored securely in line with the Colas Limited Candidate Privacy Notice and kept separate from the information used in recruitment decisions.

The Equality Act defines a disability as “A physical or mental impairment, which has a substantial and long term adverse effect on a person’s ability to carry out normal day to day activities”. To be protected by the Act an individual must therefore have: • A long term physical or mental impairment (lasting or likely to last for 12 months or more) and • A condition that has a substantial adverse impact on his/her ability to carry out normal day to day activities